DDM
de

For sales and field teams

The right documents. At the customer. Always.

Price lists, catalogues and presentations – always current, offline too, with the customer in seconds. Kept up to date by marketing and back office in the CMS.

Sign up freeWatch the video

DDM – Document Distribution Manager

In 90 seconds

From the appointment to the presentation to the quote – and how marketing keeps it all current.

With the customer


The app for tablet, desktop and phone – installed in seconds, no app store needed.

  1. 01Always current

    Never the old price list again.

    New prices, product sheets and presentations reach every device at once. Outdated versions disappear – and only approved documents reach the field.

    • Highlights & new
    • Only approved versions
    Never the old price list again.

  2. 02Answers in the meeting

    Answer every question. Right away.

    Search finds what is only inside the files. The AI assistant answers from your documents – with the source, so you can show it to the customer straight away.

    • Full-text search
    • AI with sources
    Answer every question. Right away.

  3. 03Present

    Show, don't search.

    A fast viewer for every PDF that remembers your page. On a tablet or desktop, the list and the document sit side by side.

    • Remembers your page
    • Split view
    Show, don't search.

  4. 04Send to customers

    Send it – and see when it was opened.

    Collect documents, add an address, done. The customer gets a secure link; you see when they opened it and what they downloaded.

    • Secure download link
    • Opens & downloads
    Send it – and see when it was opened.

  5. 05Calendar

    Every appointment with the right documents.

    Your calendar from Outlook, Microsoft 365, Google or CalDAV – and on every appointment the documents you need for it. One tap and they are open.

    • Outlook, Google, CalDAV
    • Documents on the appointment
    Every appointment with the right documents.

  6. 06Visit reports

    The report almost writes itself.

    Turn an appointment into a page from your template: customer, time, place and the documents shown are already in. Add notes, tasks and tables – offline too.

    • Templates for every visit
    • Linked to your documents
    The report almost writes itself.

  7. 07International

    In your customer's language.

    One market per country: titles, translations and imprint adapt. What you send arrives in the customer's language.

    • Titles per market
    • Imprint per country
    In your customer's language.

  8. 08Offline

    No signal? No problem.

    On the plane, on the shop floor, at a customer without Wi-Fi: single documents or the whole library stay on the device and sync again once you are back online.

    • Whole library offline
    • Changes sync back
    No signal? No problem.

At the desk


Synced everywhere

A folder for every customer.

Favorites in your own folders – "Weber Construction", "Trade Fair 2026" – the same on every device.

Works offline

Notes that link your documents.

Headings, tables, pictures and tasks – and "@" for any document, category or folder.

Split view

List and document side by side.

Browse the category while the document stays open next to it.

Two-way sync

Your week at a glance.

Day, week or month – synced with your calendars from Outlook, Google and CalDAV.

For marketing & back office


  1. 01Library & search

    Everything in its place.

    Categories like folders, with previews for PDF, Office and images. Drag in to upload, full-text search across everything – one document can live in several categories.

  2. 02Approvals

    Nothing goes out unchecked.

    Approval workflows with steps, deadlines and deputies check every new version before it reaches the sales team.

  3. 03Permissions

    Every team sees what it needs.

    Permissions per group and category – sales, service, dealers. People and groups can come straight from your directory.

  4. 04Markets & translations

    One catalogue. Every country.

    Titles and imprint per market, translations with AI suggestions – so every customer gets the documents in their language.

  5. 05Usage

    See what sales really uses.

    Which documents are opened, what people search for – and what nobody finds. Anonymous, GDPR-compliant and switchable off at any time.

  6. 06Dashboard

    Your overview. Your way.

    Open approvals, tasks, usage and activity – everyone arranges their own widgets by drag and drop.

Every price list.

Every customer.

Everywhere.

All features


App for sales

  • Highlights & new
  • Recently opened
  • Favorites in your own folders
  • Pages & templates
  • Calendar with documents
  • Outbox with open tracking
  • Offline, even the whole library
  • Split view
  • Command palette
  • Display language per market
  • AI assistant
  • Installs without an app store

CMS for marketing & back office

  • Library with categories
  • Previews for PDF, Office and images
  • Full-text search
  • Versions
  • Approval workflows
  • Markets & translations
  • Bulk selection
  • Saved filters
  • Customisable dashboard
  • Usage statistics
  • Audit log
  • Templates for everyone

Integration

  • LDAP & Active Directory
  • Single sign-on by OpenID Connect & SAML – Entra ID, Okta, Google
  • SharePoint, OneDrive & Google Drive
  • FTP & SFTP
  • Microsoft 365, Google, CalDAV, iCal
  • Claude or OpenAI-compatible – on your own network too

Control & privacy

  • Permissions per team and category
  • Retention & deletion periods
  • Anonymous statistics, switchable
  • AI spending limits
  • Multi-tenant
  • Separate data per organisation

Register your company and get started in minutes.

  • App for sales
  • CMS
  • Offline
  • Calendar
  • AI assistant
Sign up freeSign in
DDM

© 2026 DDM – Document Distribution Manager